Apply Now:https://waydot.greythr.com/hire/jobs/hr-administration-executive
About Us
Way.com — America’s dominant automotive super app, powering every mile for over 10 million customers—from auto insurance and parking to EV charging and more. Leveraging cutting-edge AI, machine learning, and advanced data analytics, we deliver innovative, personalized solutions that transform car ownership. Featured by Bloomberg and ranked 48th on Andreessen Horowitz’s Marketplace list of fastest-growing companies worldwide and recognized as the top Product in Insurance by UnitQ, we’re making car ownership easier, more affordable, and more rewarding.
Job Title: HR & Admin Executive
Work Arrangement: On-site
Employment Type: Full-time
Role Overview
We are looking for a proactive and organized HR & Administration Executive to support leadership and ensure smooth office operations. The role is split between Administrative & Front Office Management (60%) and Talent Acquisition support through scheduling and coordination (40%).
Key Responsibilities
Administrative & Office Management (60%)
- Provide administrative support to leadership, including calendar and meeting management.
- Manage front office operations, serving as the first point of contact for visitors and stakeholders.
- Oversee facility management, including housekeeping, office upkeep, and coordination with vendors.
- Manage pantry operations, supplies, and vendor coordination.
- Ensure general office administration and a well-organized, professional workplace environment.
Talent Acquisition Support (40%)
- Support the Talent Acquisition team with interview scheduling and coordination across candidates, hiring managers, and interview panels.
- Communicate effectively with candidates regarding interview logistics and follow-ups.
- Maintain interview schedules, feedback trackers, and basic recruitment documentation.
- Ensure a smooth and professional interview experience for candidates and stakeholders.